ORDERING TIMELINE
Work backward from your first match.
Every supplier has different lead times. Treat this as a planning framework, then confirm current production and shipping timing directly with each supplier.
1. SIX–EIGHT WEEKS OUT
Define the order owner and requirements.
Choose one person to approve the order. Establish a target date, expected roster, budget, garments, school colors, logo permissions, and whether a purchase order or tax-exempt documentation is required.
2. FOUR–SIX WEEKS OUT
Request comparable quotes.
Give every supplier the same brief. Ask about minimums, setup costs, decoration method, proof approval, production date, delivery, and reorders.
3. TWO–FOUR WEEKS OUT
Lock the proof and roster.
Collect sizes, names, and numbers early. Review the final proof carefully; custom decorated goods are often not returnable after production begins.
QUOTE CHECKLIST
Ask for these details in writing.
FieldWhat to confirm
Garment specificationBrand, fabric, fit, colors, and whether men’s, women’s, or youth cuts are available.
DecorationLogo placement, names/numbers, setup fees, proof process, and permission to use school marks.
PricePer-item cost, quantities, freight, taxes, artwork, and any surcharge for sizes or rush service.
TimingProof deadline, production time after approval, shipping method, and the actual arrival date.
Future needsReorder availability, keeping artwork on file, and replacement options for late roster additions.